Meeting Minutes Archive

PFC is a consumer cooperative; this means we are owned by our customers. Our owners fill a nine-seat board of directors from among their ranks.


Board Meeting Agenda

Interested in visiting our board meeting? Check out the agenda here. Depending on holidays, our meetings are on the second Thursday of the month from 5:30-7:30pm at PFC (507 Harrison Street, Kalamazoo).


 

The role of the Board is to establish a vision for the future of the Co-op and govern the cooperative towards these ends. At PFC, our Board governs via our By-Laws and our Policies. the Board also provides fiduciary and management oversight.

Our Ends Policy guides the organization in the decisions we make - from the products on the shelves to engagement in our community. 

The general manager regularly reports on PFC's progress toward achieving our Ends. See Ends report here


PFC Ends Statement

GLOBAL:
PFC of Kalamazoo exists to create access for all to food that is healthy for people, land and the economy. 

SUB ENDS: 
People – Because of PFC:
We are a thriving antiracist/anti-oppressive cooperative village.
We are a food sovereign community. 

Land – Because of PFC:
There is a healthier ecological system. 

Economy – Because of PFC:
Cooperative business exists in our community.
Local jobs exist in our community.
Local money stays in our local economy.

Board Members

Our Board is made up of the following volunteer directors (the date after the name denotes the end of the term for that director):

 

 You can also find past board meeting summaries and meeting minutes in the archive sidebar above. 

 

Monday
Oct222012

August 2012 Board Meeting

At our August meeting we discussed our upcoming Revolving Loan Program.  Our Read and Seed program is in full swing.  Chris Dilley re-capped the Urban Roots showings followed by panel discussions at the Little Theater last weekend which was attended by over 100 people!  We are planning our culminating event in October to harvest community members' ideas about the future of food in Kalamazoo.  We reviewed our finances from last year, as well as the second quarter of this year.  Thanks to the hard work of Chris Dilley and the amazing staff, we are in strong financial position.  We chartered an Inclusion Committee to build relationships with and accountability to anti-racist communities of color and their leadership and to help PFC to continue on the path toward becoming an anti-racist institution.  This committee is open to co-op owners.  If you are interested in joining this committee, email Aliisa Lahti (aliisa@logicalhost.com). 

Monday
Oct222012

August 2012 Board Meeting

At our August meeting we discussed our upcoming Revolving Loan Program.  Our Read and Seed program is in full swing.  Chris Dilley re-capped the Urban Roots showings followed by panel discussions at the Little Theater last weekend which was attended by over 100 people!  We are planning our culminating event in October to harvest community members' ideas about the future of food in Kalamazoo.  We reviewed our finances from last year, as well as the second quarter of this year.  Thanks to the hard work of Chris Dilley and the amazing staff, we are in strong financial position.  We chartered an Inclusion Committee to build relationships with and accountability to anti-racist communities of color and their leadership and to help PFC to continue on the path toward becoming an anti-racist institution.  This committee is open to co-op owners.  If you are interested in joining this committee, email Aliisa Lahti (aliisa@logicalhost.com). 

Saturday
Sep012012

August 2012 Board Meeting

At our August meeting we discussed our upcoming Revolving Loan Program.  Our Read and Seed program is in full swing.  Chris Dilley re-capped the Urban Roots showings followed by panel discussions at the Little Theater last weekend which was attended by over 100 people!  We are planning our culminating event in October to harvest community members' ideas about the future of food in Kalamazoo.  We reviewed our finances from last year, as well as the second quarter of this year.  Thanks to the hard work of Chris Dilley and the amazing staff, we are in strong financial position.  We chartered an Inclusion Committee to build relationships with and accountability to anti-racist communities of color and their leadership and to help PFC to continue on the path toward becoming an anti-racist institution.  This committee is open to co-op owners.  If you are interested in joining this committee, email Aliisa Lahti (aliisa@logicalhost.com). 

 

Download the Meeting Minutes.

Wednesday
Aug012012

July 2012 Board Meeting

The PFC Board of Directors met the 4th Tuesday in July for our monthly board meeting. At the meeting the board continued to plan and monitor the progress of the Read and Seed program, an initiative of the board to solicit feedback and facilitate visioning for the future of the PFC. The board heard an update from General Manager Chris Dilley on the Q2 store financials. The board began discussion of a Revolving Loan Program, an idea to provide seed loans to farmers and other coops. The board will meet again Tuesday August 28th and as always we welcome your attendance.

 

Download the Meeting Minutes.

Wednesday
Aug012012

July 2012 Board Meeting

The PFC Board of Directors met the 4th Tuesday in July for our monthly board meeting. At the meeting the board continued to plan and monitor the progress of the Read and Seed program, an initiative of the board to solicit feedback and facilitate visioning for the future of the PFC. The board heard an update from General Manager Chris Dilley on the Q2 store financials. The board began discussion of a Revolving Loan Program, an idea to provide seed loans to farmers and other coops. The board will meet again Tuesday August 28th and as always we welcome your attendance.

Download the Meeting Minutes.

Tuesday
Jul102012

June 2012 Board Meeting

At our June 2012 meeting, the PFC Board approved the General Manager's proposal not to give patronage rebates for 2011.  This is because the extra expenses associated with the relocation meant that PFC was not profitable in 2011.  So, there is no profit to allocate as rebates.  In other business, the Board is excited that the first of many PFC Read and Seed events have taken place and many more are scheduled throughout the summer (see http://www.peoplesfoodco-op.org/read-and-seed for more information). We also began discussions about developing a micro loan program to support the growth of area organizations that share our goals.  We were happy to have five guests at the June 2012 PFC Board meeting.  You are invited to join us for the next meeting on July 24 at the Great Lakes Peace Jam Office (just 1 block away from PFC at 625 Harrison Street).

 

Download the Meeting Minutes.

Tuesday
Jul102012

June 2012 Board Meeting

At our June 2012 meeting, the PFC Board approved the General Manager's proposal not to give patronage rebates for 2011.  This is because the extra expenses associated with the relocation meant that PFC was not profitable in 2011.  So, there is no profit to allocate as rebates.  In other business, the Board is excited that the first of many PFC Read and Seed events have taken place and many more are scheduled throughout the summer (see http://www.peoplesfoodco-op.org/read-and-seed for more information). We also began discussions about developing a micro loan program to support the growth of area organizations that share our goals.  We were happy to have five guests at the June 2012 PFC Board meeting.  You are invited to join us for the next meeting on July 24 at the Great Lakes Peace Jam Office (just 1 block away from PFC at 625 Harrison Street).

Tuesday
Jul102012

June 2012 Board Meeting

At our June 2012 meeting, the PFC Board approved the General Manager's proposal not to give patronage rebates for 2011.  This is because the extra expenses associated with the relocation meant that PFC was not profitable in 2011.  So, there is no profit to allocate as rebates.  In other business, the Board is excited that the first of many PFC Read and Seed events have taken place and many more are scheduled throughout the summer (see http://www.peoplesfoodco-op.org/read-and-seed for more information). We also began discussions about developing a micro loan program to support the growth of area organizations that share our goals.  We were happy to have five guests at the June 2012 PFC Board meeting.  You are invited to join us for the next meeting on July 24 at the Great Lakes Peace Jam Office (just 1 block away from PFC at 625 Harrison Street).

Monday
Jun112012

Read and Seed 

Click here to learn more about the exciting new community reading project, Read and Seed!

Monday
Jun042012

May 2012 Board Meeting

This month we had a record number of visitors! The meeting was lively and extremely productive. The
Board and guests discussed plans for the upcoming community reading project, Read and
Seed. We also had a great conversation about public free speech, the commons, and the Co-op’s role
in participating in expressions of speech and advocacy. We would like to thank all of our guests who
attended and participated in the May Board meeting, and invite everyone to join us again in June!

 

 

Monday
May072012

April 2012 Board Meeting

At our April Board Meeting, the Board appointed a new board member, Erica Barajas, to an open seat. We are very excited about the skills Erica brings to the Board. With sadness and appreciation, the Board also accepted the resignation of board member Ethan Alexander, who served for 4 years.

We held officer elections at our April meeting as well. New officers include: Matt Lechel (President), Chris Moore (Vice-President), Chris Carew (Secretary), Charles Henderson (Treasurer). In addition to these two exciting changes, it was a busy board meeting with a review of the preliminary first quarter financials, planning for a board retreat, and lots of exciting discussion of our forthcoming Read & Seed community book reading project.

Download the Meeting Minutes.

Monday
May072012

April 2012 Board Meeting

At our April Board Meeting, the Board appointed a new board member, Erica Barajas, to an open board seat. We are very excited about the skills Erica brings to the Board. With sadness and appreciation, the Board also accepted the resignation of board member Ethan Alexander, who served for 4 years on the PFC Board.

We held officer elections at our April meeting as well. New officers include: Matt Lechel (Chairperson), Chris Moore (Vice-Chairperson), Chris Carew (Secretary), Charles Henderson (Treasurer). Besides these two exciting changes, it was a busy board meeting with a review of the preliminary first quarter financials, planning for a board retreat, and lots of exciting discussion of our forthcoming Read & Seed community book reading project.

Meeting Minutes will be attached here once drafted and approved.

Tuesday
Apr032012

March 2012 Board Meeting

At the last board meeting, we discussed the successes and challenges of our Annual Owner Meeting and talked about ways to increase participation in both attendance at the meeting and voting in the election. The vote count was as followed: Frayer 118, Moore 93, Henderson 86, Barajas 84, Smith 33, and Daacon 26. We were thrilled to see so many owners participate and look forward to improving this process in the future.

In addition, we discussed plans to create partnerships within our new neighborhood, introducing ourselves to churches, schools, and organizations. We monitored our policy governance to ensure we are staying true to our mission and supporting our general manager. The PFC is also co-sponsoring a day long Introductory ERAC/CE training on April 7, with Fair Food Matters, the Kalamazoo Gay and Lesbian Resource Center, and the Douglass Community Association.

Download the Meeting Minutes.

Tuesday
Mar062012

February 2012 Board Meeting

The February PFC board meeting was filled with some big things. We had our guest evaluator, Stephanie Evergreen, at the meeting to share the results of the annual survey. This provided valuable insight into what is in the hearts and minds of our owners and shoppers. We are also planning for our Annual Meeting, on Sunday, March 25th at Bell's. Finally, we have board elections this month! The board is excited to see all these great things going on at People's!

Download the Meeting Minutes.

Tuesday
Jan312012

January 2012 Board Meeting

Our January Board meeting was held at Peace Jam located at 625 Harrison Street, Suite 2.  Thanks to Erica and Melody for participating in our meeting!  We love to see owners at our monthly Board Meetings! We continued our discussion about our Ends Statement and are always looking for feedback from our PFC community.  We discussed and reviewed the preliminary finance report, talked about officer elections and voted to continue our valuable relationship with the Cooperative Board Leadership Development (CBLD) program.

 We are in the process of planning our Annual Meeting that will be held at Bell’s on Sunday, March 25th.  Mark your calendars!  Our Board Member elections will be held at the annual meeting and it is important that we get as many members a possible to addend.  There will be lots of good food and fun!  Join us for our next board meeting at Peace Jam on February 28th from 7 PM – 9 PM.  We hope to see you there!

Download the Meeting Minutes.

Tuesday
Dec132011

December 2011 Board Meeting

The December Board meeting was held earlier in the month than normal to avoid conflicting with holiday schedules.  We spent much of the meeting discussing the 2012 Business plan developed by Chris Dilley and the PFC staff.  The plan outlines how the PFC will build on the successful transition to the new store and become even better at meeting our stated ends: The People's Food Co-op exists to create access to food that is healthy for people, land and the economy.

We hope that you will consider joining us for our next meeting (Tuesday, January 24th from from 7-9 PM at the Seeding Change Office located 1 block north of PFC at 625 Harrison Street, Suite 2). We will specifically seek feedback from owners about our ends at this meeting.  Also, three Board members will be elected at our annual meeting in March. We hope that you will consider running for the Board! Candidate applications are due January 31 and application materials will be available soon.  Please ask a Board member if you have questions (contact info is on our governance page). We would love to talk with you.

Download the Meeting Minutes.

Tuesday
Nov222011

November 2011 Board Meeting

At the November meeting, the board heard reports from several committees. We got updates on the plan for our annual meeting, and learned about the exciting and challenging experiences of a group of staff and board members who attended an anti-racism multi-day workshop at the Douglas Community Center.  We also made progress on planning a future educational event for the entire ownership and PFC community -- more information as it develops!

Download the Meeting Minutes.

Tuesday
Nov012011

October 2011 Board Meeting

Wow, for the second month in a row, we were happy to welcome two owners at our meeting on October 25th.  We looked at preliminary quarter three financials, discussed what should be included in the final expansion monitoring report, and started to plan the annual meeting in March.  Three board members and 6 Co-op staff attended the ERaC/CE (Eradicating Racism and Claiming/Celebrating Equality) training over the weekend and we all look forward to continuing this work.

Download the Meeting Minutes.

Tuesday
Oct042011

September 2011 Board Meeting

At the board meeting on 9/27 we were happy to have two additional owners in attendance!  We discussed the formation of an Education Committee to help guide the board and possibly the whole ownership in learning more in-depth information to help us work toward our Ends. The board heard a report from Chris Dilley on how we're doing on the Ends so far.  We will revisit this report at our October board meeting, please join us to hear it!

Download the Meeting Minutes.

Tuesday
Aug302011

August 2011 Board Meeting

At the August meeting our board welcomed a group of folks who are working to start a cooperative grocery store in Grand Rapids.  We enjoyed hearing about their process and sharing ideas with them.  Since we just completed our big expansion project, the board decided not to distribute patronage rebates for 2010.  The highlight of the meeting was discussing Chris Dilley's Ends Monitoring Report.  Chris explained his interpretation of our ends statement: The People's Food Co-op exists to create access to food that is healthy for people, land and the economy.  Then he provided an abundance of graphs and other data to show how the PFC staff is in compliance with our Ends.  The Ends report is available at this link, so check it out if you're interested!  We hope to see you at our next meeting on September 27, 7-9 PM, at the Peace Jam office located at 625 Harrison Street, Suite 2!

Download the Meeting Minutes.