Meeting Minutes Archive

PFC is a consumer cooperative; this means we are owned by our customers. Our owners fill a nine-seat board of directors from among their ranks


Oct 2017 Board Meeting Agenda

Interested in visiting our board meeting this month? Check out the agenda here. Our next meeting is Monday, October 2nd, 7-9pm at PFC (507 Harrison Street, Kalamazoo).


The role of the Board is to establish a vision for the future of the Co-op and govern the cooperative towards these ends. At People's, our Board governs via our By-Laws and our Policies. In addition to governance, the Board provides fiduciary and management oversight.

 In addition, our Ends Policy is used to guide the organization in every decisions that we make - from what to carry on the shelves to how to best engage our community. 

The general manager regularly reports on PFC's progress toward achieving our Ends. See the most recent Ends report here


PFC Ends Statement

GLOBAL:
The People’s Food Co-op of Kalamazoo exists to create access for all to food that is healthy for people, land and the economy. (updated 1/26/10, updated 10/5/15) 

SUB ENDS: (created 11/15/10, updated 11/18/12, updated 10/5/15)
People – Because of PFC:
We are a thriving antiracist/anti-oppressive cooperative village.
We are a food sovereign community. 

Land – Because of PFC:
There is a healthier ecological system. 

Economy – Because of PFC:
Cooperative business exists in our community.
Local jobs exist in our community.
Local money stays in our local economy.

 

Board Members

Our Board is made up of the following volunteer directors (the date after the name denotes the end of the term for that director):

You can also find past board meeting summaries and meeting minutes in the archive sidebar above. 

 

Sunday
Feb182018

September 2017 Board Summary

No meeting due to Labor Day holiday.

Sunday
Feb182018

July 2017 Board Summary

No meeting due to Fourth of July holiday.

Sunday
Feb182018

August 2017 Board Summary

Sunday
Feb182018

June 2017 Board Summary

Sunday
Feb182018

June 2017 Board Summary

No meeting due to Fourth of July holiday.

Sunday
Feb182018

June 2017 Board Summary

Wednesday
Dec132017

December 2017 Board Summary 

Board Members: Ben Brown, Torrie Condet, Kevin Ford, Heather Frayer, Max Hospadurak, Kris Miller, Chris Moore, JoAnn Mundy, Rachelle Yeaman

Guests: Nia Evans, PFC Worker
Meeting highlights included thinking of ways Board Members can support operations to more robustly engage current PFC ownership and potential ownership. PFC GM continues to lead expansion efforts which are on schedule to conclude before February 2018. Kalamazoo and Portage Farmer's Markets were profitable this year with an increase in WIC and Double Up Food Bucks (DUFB) participation. This increase continues to reflect a strong alignment with PFC ends statement to create access for all to food that is healthy for people, land , and the economy. Rachelle Yeaman was nominated by the board and accepted the position of Board President. 

 

December 2017 Board Minutes

Thursday
Nov302017

November 2017 Board Minutes 

Wednesday, November 6, 2017 at 7:03pm (19:03)
Board Members: Ben Brown, Torrie Condet, Kevin Ford, Hether Frayer, Max Hospadaruk, Kris Miller, Chris Moore, JoAnn Mundy, Rachelle Yeaman
Staff: Chris Dilley
Guests: Sibyl Yeaman (Rachelle's Mom), Matt Laske

November's meeting covered marketing and relevance challenges, opportunities for owner linkage, Board of Director transitions, and Store expansion. The roundabout construction has suppressed sales, which sparked discussion about marketing efforts and efforts to increase traffic to the store. The Board wants to engage owners; a survey was mention as a tool to gather feedback from owners. The BOD needs a President and Vice-President, so possible candidates were named. This will be continued at December's meeting. Expansion of the store to begin November 10th, YAY!

 

Tuesday
Oct312017

October 2017 Board Summary 

The October meeting was a busy one for the Board. Kris Miller transitioned into the Officer role of Treasurer and Torrie L Condet transitioned into the Officer role of Secretary. The President and Vice President roles are still being transitioned.

The board discussed Kiva loans and PFC’s role in administration. Policy monitoring for the month consisted of G.3. Directors Code of Conduct, and G.4. Officer Roles. New Board Members learned that Bylaw changes must be voted on by the ownership and Policies are more like guidelines and can be updated by the board when needed.

The Antiracism Transformation Team increased membership from 7 to 15 and Chris Moore will be transitioning out of a leadership position on that team. Chris Dilley announced he will be running for a position on the Board of the National CO+op Grocers (NCG) and Rachel Yeaman is interested on working more with Owner Linkage at PFC.

PFC staff have biked a total of 2000 miles to and from work this year so far!

October 2017 Board Minutes 

Tuesday
Jun062017

May 2017 Board Summary

Tuesday
Jun062017

April 2017 Board Summary

Monday
Apr102017

February 2017 Board Summary 

Monday
Apr102017

March 2017 Board Summary 

Board members JoAnn Mundy, Chris Moore, Kevin Ford, Rachelle Yeaman, Ben Brown, Mike Strouhauer, Max Hospaduruk in attendance, with Hether Frayer not present with an approved absence.

Guests/members included Kris Miller, PFC staff Joe Lucas, and PFC HR intern Lauren Eagle.

Meeting highlights included consideration of endorsement for a business seeking Lisc/Kiva funding. Annual Member Meeting/Party and PFC plans to increase service to membership and community customers. PFC GM has been working to refinance 2011 expansion owner loans to ensure sustainable payback terms. Board positions will become open in the next year and we are seeking candidates.

March 2017 Board Minutes

Monday
Apr102017

March 2017 Board Summary 

Board members JoAnn Mundy, Chris Moore, Kevin Ford, Rachelle Yeaman, Ben Brown, Mike Strouhauer, Max Hospaduruk in attendance, with Hether Frayer not present with an approved absence.

Guests/members included Kris Miller, PFC staff Joe Lucas, and PFC HR intern Lauren Eagle.

Meeting highlights included consideration of endorsement for a business seeking Lisc/Kiva funding. Annual Member Meeting/Party and PFC plans to increase service to membership and community customers. PFC GM has been working to refinance 2011 expansion owner loans to ensure sustainable payback terms. Board positions will become open in the next year and we are seeking candidates.

March 2017 Board Minutes coming soon

 

Friday
Mar172017

February 2017 Board Summary 

Thursday
Jan122017

October 2015 Board Summary

Thursday
Jan122017

January 2017 Board Summary 

PFC's Board of Directors had a great meeting on Monday, with several visitors present. We reviewed GM Executive Limitations Policies L.8 Communication and Support to the Board; and our Board Governing G.9 Membership Communication and G.10 Grievance Policies. 

We engaged conversation around our continued participation in Cooperative Board Leadership Development (CBLD), a program of Co-operative Development Services. CBLD is a board development ­program designed to provide ongoing support to food ­cooperatives and their owners. Our Board primarily uses CBLD retreat planning & ­facilitation, and for ongoing customizable consultation support. Ask a Board member how and when you could participate in a CDS Coop Cafe in our region. Additionally, we explored options to gain owner input on our Ends statement and Owner linkage through a scavenger hunt! Look for more news on this!
Thursday
Jan122017

December 2016 Board Summary

Thursday
Jan122017

October 2016 Board Summary

Thursday
Jan122017

January 2016 Board Summary